Planning Form

Organizer #1

Name

Organizer Email

Organizer Phone Number

Cell PhoneLandline

Organizer #2 (optional)

Name

Email

Phone Number

Cell PhoneLandline

Event or Ministry Details

Title or Name of Event/Ministry

Event Approval
New Event - needs approvalNew Event - approved by boardNew Event - approved by Pastor FrickNew Event - approved by Pastor WestendorfPrior Event - already approvedOther:

Number of People Expected to Attend

Church Event - internalChurch Event - externalSchool Event - internalSchool Event - externalPrivate Event

Start Date

Start Time

End Time

Multiple DatesMultiple Times
Please add more information if multiple dates or times. Include set up and clean up time. (optional)

Areas of Mount Calvary Lutheran Needed (Check all that apply)
ChurchClassroomsFellowship HallKitchenGymnasiumConcessions AreaSoccer Field / Baseball FieldParking LotOther - add details below:

Event Support

Volunteers/Donations

If you need volunteers or donations, please use Signup.com.
To post the list on Mount Calvary Lutheran's account you will need a code. Do you need the Signup.com code?
yesno

Technology Needs (check all that apply)

Screens in churchMicrophonesOther - add details below:

Fee/Admission Collection

If you need money to be collected for this event, please explain below:

Event Marketing

Information for Marketing

WebsiteScreens in churchNews & NotesSchool NewsletterFacebook pageFacebook eventsOther - add details below:

Graphics

Do you need access to Canva to create graphics?
yesno
Website featured image: 900x600 pixels - .webp format is best
Website home page slider graphic: 1067x600 pixels .webp format is best
Church screens: 16x9 ratio presentation slide

Upload graphic / logo

Note:

If you’re creating materials intended for the general public, it’s important that we maintain consistency and clarity. Before distributing any outward-facing designs, please submit them for review and approval. This helps ensure we stay aligned in both tone and appearance.

Promotion Timeline

When should announcements appear where?